Finance and Credit Information for Students and Parents
April 24, 2020
Note: All prior messages communicated to students were based on information the College had at that time.
This message is an update regarding the College’s plans to address billed charges relief to all students impacted by the COVID-19 pandemic. As we continue to navigate the unprecedented impact of COVID-19, Maritime College remains committed to the physical and financial health of all students.
In continuing to work through federal and state mandates, we have developed a formula for pro-rated monetary remittances based on a calculation for the period between March 19, 2020 to the end of the Spring 2020 semester. The remittance will come in the form of a refund for the Spring 2020 semester or a credit adjustment to the Fall 2020 semester cost.
Remittances will be specific to each student and we anticipate all adjustments to be applied to all eligible accounts within 3–5 weeks.
All continuing students will receive a refund check for the Spring 2020 semester. Refund checks will be printed and mailed to students once all adjustments have been made. Continuing students may choose to have the refund applied as a credit to their Fall 2020 charges. If they elect this option, they must notify the Student Accounts Office (email@example.com).
All graduating students will receive a refund check.
Affected Students and Charges to be Updated on Accounts
Residential students who lived on campus prior to the COVID-19 health crisis, will receive a refund or credit for room and board.
Commuters who utilized a meal plan prior to the COVID-19 health crisis, will receive a refund or credit for the unused portion of their meal plan.
All students will receive a pro-rated refund or credit for both the Student Athletic Fee and Student Activity Fee (the Student Association reserves the right to make the determination for this fee).
Eligibility for a Pro-Rated Refund on Billed Charges
Students eligible to receive a pro-rated refund on billed charges must have:
Paid their bill in full (students with partially paid bills will have their room and board charges reduced in-line with the timing calculation).
Properly removed all of their belongings from the residence hall and returned their key by the end of the adjusted housing period, March 19.
Please contact the Financial Aid Office with any questions or concerns related to financial aid and/or how the refund impacts financial aid for the Spring 2020 semester or the Fall 2020 semester. Email firstname.lastname@example.org or schedule a Zoom call with any Financial Aid Administrator.
For questions or concerns related to a student account and/or the refund/credit process, email email@example.com or schedule a Zoom call with any Student Accounts Administrator.
march 18, 2020
The health, wellness and safety of our students is our highest priority and Maritime College is taking every measure to ensure students continue to receive a quality educational experience during this time of transition.
Although there are many courses that can be moved to a distance learning format, other courses do not lend themselves to a remote platform (e.g., science and engineering labs, and certain USCG license courses). We are currently working with our faculty to develop a plan for completing all spring semester courses, regardless of the modality in which they were taught. All faculty will be asked to clearly communicate their plan and expectations to their students.
As course work and instruction are moved to distance learning modalities and students depart the campus, we have worked closely with SUNY leadership to develop a refund approach that applies credits and refunds to student account balances.
Students will be awarded credits for unused housing, room and board. Adjustments to student accounts will be applied at the end of the Spring 2020 semester.
The Following Credit Criteria will Apply
Graduating Seniors - Credits for unused housing, room and board will be provided as a one-time reimbursement for the calculated amount applied at the end of the Spring 2020 semester.
Returning Students - The College will seek permission from each student to apply the credits for unused housing, room and board on the Student Account against the Fall 2020 Full Cost of Attendance.
To Be Eligible for a Credit
Students must be in good standing according to College specific policies as well as academically.
The student’s belongings must be removed from the residence hall location, and the student’s room must be approved and cleared by Housing and Residential Life.
Broad-based fees and course fees are being reviewed for credit based on the student’s completion of the Spring 2020 semester. Please know that we are working to carefully review and analyze these various fees, consider the financial aid implications, and apply the appropriate credit/refund to each account.
Please contact Student Accounts (firstname.lastname@example.org) for any questions regarding this policy.